image description image description

FAQ – US Conference

  1. What is included with the conference registration fee? Can I register on-site?
  2. What is your cancellation policy?
  3. I can only come for a day. Is there a day fee option?
  4. Are there discounts on registration available?
  5. Are scholarships available?
  6. Can I pay for the workshops on-site? Or do I need to select & pay for the workshop(s) in advance?
  7. Can I change my workshop selection at any time?
  8. Are meals included in workshop fees?
  9. Where is the conference located? Can you provide directions?
  10. What kind of food is available at the conference? Are there vegetarian/vegan/gluten-free options?
  11. How do I book a room at the Conference?
  12. I would like to share a room at the hotel in order to minimize costs. Can you help me find a roommate?
  13. Are there other accommodation options?
  14. Are all sessions video recorded? How do I access recorded sessions?
  15. How do I apply to present at the conference?

Q: What is included with the conference registration fee?

A: Registering for the conference will provide you with a name badge, giving you access to all plenary, concurrent, experiential and meditation sessions, as well as the performances and the evening celebrations. The main conference takes place from Thursday evening through Sunday. Your registration also includes lunches on Friday, Saturday & Sunday at the Dolce Hayes Mansion.
Registration for the conference does not include: hotel accommodation, breakfast or dinners, nor the pre-conference and post-conference workshops.

Q: What is your cancellation policy?

A: A $ 50 administration fee is charged for cancellations until Oct. 1st. A $100 administration fee is charged for cancellations from Oct. 1-15th. There will be no refund after October 15th.
If you have applied to speak at the conference via our abstract system and your talk has been accepted and you have registered at the discounted rate, the registration fee is non-refundable after September 1st. Cancellations before that date is subject to $100 cancellation fee.
Read more: https://www.scienceandnonduality.com/sand18-us/register-sand18-us/

Q: If I cannot come to the conference, can I have someone else come in my place?

A: By registering in our system, you will be able to transfer the registration name at any time and at no charge, avoiding cancellation fees!

Q: I can only attend for a day. Is there a day fee for the conference?

A: Day passes are tricky. We are not terribly interested in speakers or attendees appearing for a day. It is becoming more and more apparent that the main scope of our events is to build dialogues and a community, and this can only be done when people are present for more than just a day. That said, in the last few weeks before the conference we do release day passes for people with a specific time constraint, but again, this is not something we prefer. Abstract presenters will be asked to register for the whole conference, however.

Q: Can I pay for the workshops on-site? Or do I need to select and pay for the workshops in advance?

A: You can register and pay for the workshop of your choice on-site. We prefer you make your selections ahead of time, so that we can select the appropriate room/space for the workshop depending on the number of participants. Workshops could be subject to cancellation due to too few sign-ups.

Q: Can I change my workshop selection at any time?

A: Once you have entered the workshop, you cannot switch to another workshop because each speaker is paid according to the number of participants in his or her workshop.

Q: Are meals included in workshop fees?

A: Meals are not included in the workshop fees.

Q: Where is the conference located? Can you provide directions?

A: The Dolce Hayes Mansion is located 200 Edenvale Avenue, in San Jose, California. On the venue page you can read a more detailed description of the hotel, as well as of the directions to get there.

Q: What kind of food is available at the conference? Are there vegetarian/vegan/gluten-free options?

A: All meals at the Dolce Hayes Mansion are set-up buffet style with many different selections to choose from. If you have a very specific dietary requirements, do not hesitate to call the Dolce Hayes Mansion directly to let them know about your specific needs.

Q: How do I book a room at the Conference?

A: We arrange special group rates for attendees. Please visit the venue page for more details.

Q: I would like to share a room at the hotel in order to minimize costs. Can you help me find a roommate?

A: Rooms can also be shared by paying an extra $15 per person per night. Here is a page on our site that can be used to enquire about sharing rooms, sharing rides, etc. The best option will be to book a room and then search for a roommate on the forum.

Q. Are there other accommodation options?

A: There are other accomodation options available in the area. You could also check the community page to see if someone is looking to share a hotel room.

Q: Are all session video recorded? How do I access video recorded sessions?

A: Generally, some of the video recorded SAND sessions are available a few months after the conference on our website. We film in the main ballroom and some of the smaller rooms. Our goal is to be able to film all sessions eventually.
If you are looking for the Anthologies DVD series, which is a 3 set DVD (10 hrs of material each year!) of exclusive interviews with some of the main speakers at each conference, you can go to our store. The Anthologies are also available online for Supporters. Anthology 8 from SANDUS14 is online only.

Q: How can I volunteer at SAND?

A: On this page you can fill-out the online application.

Q: Are Senior and/or Student discounts available?

A: Yes. If you are 65 years of age or older, then you are eligible for a 20% discount when you register online by using the code: senior
The same applies to students. If you are attending a college or university, you are eligible for a 20% discount when you register online by using the code: student
Please be aware that you will be asked to provide either your driver’s license as proof of age, or your student ID as proof of student status when you arrive at the conference registration desk to pick-up your badge.

Q: Are scholarships available?

A: Yes. Our mission and scope is to diffuse and expand this dialogue as widely as possible and to that goal, we offer numerous scholarships. For example, in 2013 about 20% of the attendees utilized that option!

Back to the Top

image description image description

Thanks To Our Sponsors