FAQ – US Conference
1. How can I be considered as a presenter for the conference?
2. To post an abstract do I need to register and pay for the conference?
3. How do I post an abstract if I’ve already registered for the conference?
4. If accepted as an abstract presenter, will I have to pay a participation fee?
5. How are speakers selected?
6. What is a poster session?
7. What is included with the conference registration fee? Can I register on-site?
8. What is your cancellation policy?
9. If I cannot attend the conference, can I have someone else come in my place?
10. I can only come for a day. Is there a day fee option?
11. Can I pay for the workshops on-site? Or do I need to select & pay for the workshop(s) in advance?
12. Can I change my workshop selection at any time?
13. Are meals included in workshop fees?
14. Where is the conference located? Can you provide directions?
15. What kind of food is available at the conference? Are there vegetarian/vegan/gluten-free options?
16. How do I book a room at the Conference?
17. I would like to share a room at the hotel in order to minimize costs. Can you help me find a roommate?
18. Are there other accommodation options?
19. Are all sessions video recorded? How do I access recorded sessions?
20. How can I volunteer at SAND?
21. Are Senior and/or Student discounts available?
22. Are scholarships available?
Q: How can I be considered as a presenter for the conference?
A: Go to the ‘Submit an Abstract’ page and follow the instructions.
At one point you will be asked if you’d wish to register for the conference or only submit an abstract. Choose the right option. The fee to post an abstract is $3.95.
We recommend you to sign-up for our monthly newsletter on our website so that you will receive the most up-to-date information about the conference. At the bottom of each website page, you will see a blue bar that is called “Stay Connected”. You can sign-up for the Newsletter at option #2.
Q: To post an abstract, do I need to register and pay for the conference?
A: To post an abstract you will need to register your information, but you will not need to pay the registration fee as an attendee. As you can easily understand, without your personal data we will not be able to contact you to invite you as a speaker.
To process your abstract you will need to pay $3.95 that will cover the processing fee.
Once accepted, selected abstract presenters will need to register and pay for the conference, at a highly discounted rate.
Q: How do I post an abstract if I’ve already registered for the conference?
A: Once you return to the registration system by entering your email and password, you will be asked what you would like to do on the next page. Choices will be: Personal information, Agenda Items, Add a Person and few others.
To post an abstract, click on the Agenda link, next to your name, and you will be taken to the page where you originally registered.
Underneath the button you checked when you registered, there is a line saying: Would you also be interested in posting an abstract to be considered as a presenter? Check YES and you will be prompted on how to enter your abstract.
Q: If accepted as an abstract presenter, will I have to pay a participation fee?
A: Selected abstract presenters will need to register for the conference, although they will be given a discounted rate.
Q: How are speakers selected?
A: A committee gathers to look through all the abstracts and select the speakers for the available 20 minutes, concurrent slots. Once all the slots are filled, many of the remaining abstract submitters will be offered participation in the Friday evening poster session, where they can present their material in a more informal setting.
Q: What is a poster session?
A: A poster session is an opportunity to communicate your ideas to others in a relaxed setting, rather like a trade fair.
Read more details and see photos from past sessions: scienceandnonduality.com/conference-us/submit-an-abstract
Q: What is included with the conference registration fee?
A: Registering for the conference will provide you with a name badge, giving you access to all plenary, concurrent, experiential and meditation sessions, as well as the performances and the evening celebrations. The main conference takes place from Thursday evening through Sunday. Your registration also includes lunches on Friday, Saturday & Sunday at the Dolce Hayes Mansion.
Registration for the conference does not include: hotel accommodation, breakfast or dinners, nor the pre-conference and post-conference workshops.
Q: What is your cancellation policy?
A: A $ 50 administration fee is charged for cancellations until Oct. 1st. A $100 administration fee is charged for cancellations from Oct. 1-15th. There will be no refund after October 15th.
If you have applied to speak at the conference via our abstract system and your talk has been accepted and you have registered at the discounted rate, the registration fee is non-refundable after September 1st. Cancellations before that date is subject to $100 cancellation fee.
Read more: scienceandnonduality.com/conference-us/register
Q: If I cannot come to the conference, can I have someone else come in my place?
A: By registering in our system, you will be able to transfer the registration name at any time and at no charge, avoiding cancellation fees!
Q: I can only attend for a day. Is there a day fee for the conference?
A: Day passes are tricky. We are not terribly interested in speakers or attendees appearing for a day. It is becoming more and more apparent that the main scope of our events is to build dialogues and a community, and this can only be done when people are present for more than just a day. That said, in the last few weeks before the conference we do release day passes for people with a specific time constraint, but again, this is not something we prefer. Abstract presenters will be asked to register for the whole conference, however.
Q: Can I pay for the workshops on-site? Or do I need to select and pay for the workshops in advance?
A: You can register and pay for the workshop of your choice on-site. We prefer you make your selections ahead of time, so that we can select the appropriate room/space for the workshop depending on the number of participants. Workshops could be subject to cancellation due to too few sign-ups.
Q: Can I change my workshop selection at any time?
A: Once you have entered the workshop, you cannot switch to another workshop because each speaker is paid according to the number of participants in his or her workshop.
Q: Where is the conference located? Can you provide directions?
A: The Dolce Hayes Mansion is located 200 Edenvale Avenue, in San Jose, California. On the venue page you can read a more detailed description of the hotel, as well as of the directions to get there.
Q: What kind of food is available at the conference? Are there vegetarian/vegan/gluten-free options?
A: All meals at the Dolce Hayes Mansion are set-up buffet style with many different selections to choose from. If you have a very specific dietary requirements, do not hesitate to call the Dolce Hayes Mansion directly to let them know about your specific needs.
Q: How do I book a room at the Conference?
A: We arrange special group rates for attendees. Please visit the venue page for more details.
Q: I would like to share a room at the hotel in order to minimize costs. Can you help me find a roommate?
A: Rooms can also be shared by paying an extra $15 per person per night. Here is a page on our site that can be used to enquire about sharing rooms, sharing rides, etc. The best option will be to book a room and then search for a roommate on the forum.
Q: Are all session video recorded? How do I access video recorded sessions?
A: Generally, some of the video recorded SAND sessions are available a few months after the conference on our website. We film in the main ballroom and some of the smaller rooms. Our goal is to be able to film all sessions eventually.
If you are looking for the Anthologies DVD series, which is a 3 set DVD (10 hrs of material each year!) of exclusive interviews with some of the main speakers at each conference, you can go to our store. The Anthologies are also available online for Supporters. Anthology 5 from SANDUS14 is online only.
Q: How can I volunteer at SAND?
A: On this page you can fill-out the online application.
Q: Are Senior and/or Student discounts available?
A: Yes. If you are 65 years of age or older, then you are eligible for a 20% discount when you register online by using the code: senior
The same applies to students. If you are attending a college or university, you are eligible for a 20% discount when you register online by using the code: student
Please be aware that you will be asked to provide either your driver’s license as proof of age, or your student ID as proof of student status when you arrive at the conference registration desk to pick-up your badge.
Q: Are scholarships available?
A: Yes. Our mission and scope is to diffuse and expand this dialogue as widely as possible and to that goal, we offer numerous scholarships. For example, in 2013 about 20% of the attendees utilized that option!
We have implemented a Scholarship Fund in which, when registering for the conference, people are asked to donate an extra fee to allow another to attend. The number of scholarships available is correlated to the number of paying attendees (if more people register, there will be more scholarships made available).
Please proceed to our Apply for a Scholarship page and fill-out the online application.